The task of digitizing paper information is usually accomplished by manually keying in data from forms. The process is mundane and error-prone, not to mention expensive.

What Is It?
Our Document Management solutions make it possible for documents to be scanned and processed so that the relevant information may be filed in the appropriate data fields within your database. The process that used to take hours can now be automated, preserving resources and adding value to your business.

What Does It Do?
Document Capture utilizes OCR (Optical Character Recognition) to read text off of a scanned image and then stores the data into the database. The same technology can be used to read barcodes and even hand printed forms. Automating the data capture process offers several advantages:

Automate Document Indexing
Document Management Systems use the data extracted from paper forms to fill in index fields for fast retrieval. This means that the scanned documents are immediately ready for search across the network.

Automate Application Data Entry
Extracted data can also be directly transferred into business applications such as accounting, inventory management, and CRM. Manual data entry is unnecessary as the relevant data fields are fed in from the forms during the scanning process.

Streamline Workflows
Document Capture is the foundational technology for Workflow Automation. As soon as the task for scanning documents is completed, the extracted data is readily available to trigger automated workflows, streamlining the business process.

Reduce Errors
Document Capture minimizes data entry errors. If the system fails to recognize a field from the scanned documents, it will automatically place the document in the quality control list so that the uncertain data field can be verified and validated.